University of the Philippines Diliman
General Privacy Notice
This is UP Diliman’s general statement on its data processing activities to notify data subjects of categories of personal data processed and the purpose and extent of processing. This is not a consent form but an announcement how UP Diliman processes personal data. UP Diliman Policies on data privacy are on the UP Diliman Privacy Portal at upd.edu.ph/privacy.
UP Diliman processes Personal Data to:
UP Diliman collects the following Personal Data:
UP Diliman collects Personal Data physically through printed forms, attachments, and other documents required by the University, its academic units, and its administrative offices.
UP Diliman collects Personal Data electronically through electronic forms, via email, or inputting of information directly by the data subject or by the concerned faculty, staff, Research, Extension and Professional Staff (REPS) or UP Diliman agent.
UP Diliman generally collects Personal Data on the onset of the relationship with the UP Person such as upon application of the student, faculty, staff or other UP People; or before the commencement of the engagement of the student, faculty, staff or other UP People.
UP Diliman also collects information specific to an action or decision that the UP Person will conduct with respect to UP Diliman or with respect to other UP People.
UP Diliman collects and processes Personal Data for the following purposes:
Personal Data are stored in physical and electronic data processing systems managed by various units and offices of UP Diliman. Physical records are generally stored in folders or envelopes in drawers or shelves. Electronic records are generally stored in servers in the possession or control of UP Diliman or in cloud storage controlled by UP Diliman.
Personal Data are transmitted and transferred in accordance with Chapter III of the Data Privacy Act of 2012 and Rule V of its Implementing Rules and Regulations.
UP Diliman retains data in accordance with the UP Diliman Records Management Policy. In the absence of an applicable rule of retention, Personal Data shall be retained by a UP Diliman unit in accordance with the practices of government bodies with analogous functions.
UP People have the following rights:
UP People have the following responsibilities:
Other rights and responsibilities of UP People are in the UP Diliman Data Subject Rights and Responsibilities.
Inquiries and concerns on data privacy may be directed to the UP Diliman Data Protection Office:
UP Diliman Privacy resources are on the UP Diliman Privacy Portal at upd.edu.ph/privacy.
“Personal Data” refers to all types of personal information, sensitive personal information and privileged information under the Data Privacy Act of 2012 and its Implementing Rules and Regulations.
“UP Person” or “UP People” refers to students, parents, guardians, faculty, visiting faculty, staff, Research, Extension and Professional Staff (REPS), UP contractual personnel, Non-UP contractual personnel, retirees, applicant students, applicant faculty, applicant staff, researchers, research subjects, patients, clients, customers, alumni, donors, donees, contract counterparties, partners, subcontractors, outsourcees, licensors, licensees and other persons with a juridical link with UP Diliman.